Document Lifecycle in MedQdoc #
The Document Lifecycle feature in MedQdoc helps you manage how documents are created, reviewed, approved, and published — ensuring every document follows the correct process before becoming an official, controlled version.
There are seven different stages a document can move through in MedQdoc. Each stage represents a specific part of the lifecycle and ensures full traceability and compliance. Below is an overview of all stages, including a description of their purpose.
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- Initial This is the stage before Draft. This status is only used for MedQdoc predefined templates that have not yet been activated. Before an initial document can be used, you as a customer need to activate it as a draft.
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- Draft A draft document is the editable version of a document. In this stage, you can make changes, add content, and continue developing the document before it is sent for review.
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- For review This stage appears when a document has been submitted for review. Reviewers are expected to evaluate the content and provide feedback or request changes.
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- Review This stage indicates that the document is currently being reviewed. Reviewers can add comments, request revisions, or confirm that the document is ready to move forward to the approval stage.
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- For approval This stage appears once the review has been completed and the document is awaiting approval from the designated approver(s). No further edits can be made at this point unless it is sent back to draft.
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- Approved The document has successfully passed the approval process. It is now locked from editing and can proceed to publication.
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- Published This stage appears once the document has been approved and officially published. A published document is the controlled version available to users.
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- Archived This status is used for documents that are no longer active or valid. Archived documents are kept for record-keeping and traceability but are not used in current processes.
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