Document Prefixes in MedQdoc #
Document prefixes in MedQdoc are used to categorize and identify different types of documents within your eQMS. By using prefixes, organizations ensure a clear, consistent, and traceable document structure that supports both daily work and regulatory compliance.
What Is a Document Prefix? #
A document prefix is a short code that indicates the type or category of a document. Prefixes are applied to documents when they are created and remain part of the document identity throughout its lifecycle.
Common examples of document prefixes include:
- SOP – Standard Operating Procedure
- WI – Work Instruction
- REC – Record
Using prefixes makes it easy to immediately understand the purpose and classification of a document.
Why Document Prefixes Are Important #
Document prefixes play a key role in maintaining a structured and compliant documentation system.
- Support a consistent document naming and classification structure
- Improve traceability across the document lifecycle
- Make it easier to identify document types at a glance
- Support compliance with standards such as ISO 13485, MDR, and IVDR
A clear prefix structure reduces ambiguity and helps both users and auditors navigate the documentation more efficiently.
How Document Prefixes Are Used in MedQdoc #
In MedQdoc, document prefixes are assigned when a document is created or updated. The prefix becomes part of the document’s identity and is visible throughout the system, including in document lists, workflows, and metadata.
Prefixes are used to:
- Group similar document types together
- Support structured document numbering
- Enable consistent filtering and searching
This ensures that documents are easy to find and manage, even as the system grows.
Standard and Custom Prefixes #
When a new site is created in MedQdoc, no document prefixes are enabled by default. Organizations can choose to use standard prefixes or request custom prefixes to match internal naming conventions.
Standard prefixes cover common document types, while custom prefixes can be used to reflect organization-specific processes or document categories.
The management of document prefixes, including adding, activating, or deactivating prefixes, is handled separately by system administrators.
Related Articles #
Managing Document Prefixes in MedQdoc #
The Document Prefix feature in MedQdoc allows you to manage prefixes used to categorize and identify documents across your organization. Prefixes support consistency, traceability, and clarity by making it easy to recognize document types such as policies, procedures, or records.
Accessing the Document Prefix Section #
All document prefixes are managed from the Document Prefix section under Company Settings.
To access the Document Prefix section:
- Click your name in the bottom-left corner of the interface.
- Select Company Settings.
- Open the Document Prefix tab.
The page displays a list of prefixes that are currently available for use when creating or editing documents.
Understanding Document Prefixes #
Document prefixes are short codes used to classify different document types within MedQdoc. Each document is associated with a prefix to indicate its category and purpose.
- Prefix name – A short identifier such as SOP (Standard Operating Procedure) or REC (Record).
- Usage – Prefixes are assigned when documents are created or updated, helping users quickly identify document type.
When a new site is created in MedQdoc, no prefixes are enabled by default. You can import a predefined set of standard prefixes to get started. If you require a custom prefix that is not available, please contact MedQdoc Support and it can be created for your organization.
