Managing Products in MedQdoc #
The Product Management section in MedQdoc allows you to register, organize, and maintain product information within your organization.
Products can be organized into product groups and include key information such as article/reference numbers, intended purpose, UDI-DI, Basic UDI-DI, and linked documentation. This provides a structured way to manage product information and maintain traceability between products and related documentation.
Product Groups #
Product groups are used to organize related products in MedQdoc. Products can be assigned to a product group when they are created or updated.
To create a new product group:
- Click your name in the bottom-left corner of the interface.
- Select Company Settings.
- Expand Product management.
- Select Product group.
- Click the + icon.
- Enter a name for the product group.
- Click Create.
The product group can then be selected when creating or updating a product.
Creating Products #
Products can be created and managed from the Product page in MedQdoc. The page can be accessed either directly from the main menu or through Company Settings.
To access the Product page:
- Select Product under Product Management in the left-hand menu.
Alternatively, through Company Settings:
- Click your name in the bottom-left corner of the interface.
- Select Company Settings.
- Expand Product management.
- Select Product.
To create a new product:
- Click the + icon.
- Select a Product group, if applicable.
- Enter the relevant product information.
- Link documents to the product, if applicable.
- Click Create.
Product Information #
Each product can contain information used to identify the product and link it to related documentation.
- Product group – The product group the product belongs to.
- Name – The product name or model designation.
- Article/Ref no – The internal article or reference number for the product.
- Intended purpose – The intended purpose or use of the product.
- Information – Additional information about the product.
- Link to documents – Documents in MedQdoc that are linked to the product.
- UDI-DI – The Unique Device Identifier used to identify the device.
- Basic UDI-DI – The identifier used to group devices with the same intended purpose, risk class, and essential design and manufacturing characteristics.
This information provides a structured overview of the product and supports traceability between products and related documentation in MedQdoc.
Editing Products #
Existing products can be updated or removed from the Product page. Click the Edit (pencil) icon to open the product details and update the product information.
Update the relevant information and click Update to save your changes.
Use the Delete (trash) icon to remove a product. Search, filter, and sorting options are available to help you locate products.
Keeping product information up to date helps maintain accurate links between products and related documentation and supports traceability within MedQdoc.
Lock and Unlock a Product #
The Lock/Unlock workflow provides version control and change management for products in MedQdoc.
When a product is locked, a reason for the action must be provided. The product becomes read-only and cannot be modified while it is locked.
To make changes to the product again, it must be unlocked. A reason for unlocking the product must also be provided. Once unlocked, the product becomes editable and the product version is incremented.
Both lock and unlock actions are recorded in the Audit trail, including the reason for the action and the user who performed it.
Product Audit Trail #
The Audit trail provides a history of changes made to the product and supports traceability between different product versions.
The audit trail records Lock and Unlock actions, including the reason for the action, the user who performed it, and the date and time.
A locked version can be expanded to view the changes made to individual fields. The audit trail shows the previous locked version and the current locked version, making it possible to see what information has changed between versions.
